Posted on 06/20/2024

Proposal Coordinator


Proposal Coordinator 
Permanent Full Time
Coquitlam, BC or Nisku, AB

Work with people who treat you like friends.

Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others. 

About us:
Michels Canada is a nationally recognized general contractor in energy, infrastructure and power construction based in Nisku, Alberta, with offices in British Columbia and Ontario. We are part of the Michels Family of Companies. 

The Michels Family of Companies is a privately owned global construction company with operations across North America, Australia, Singapore, and Germany. It is headquartered in Brownsville, Wisconsin, USA. 

Michels Canada is looking for a Proposal Coordinator to join our growing Infrastructure Group! You will play a crucial role in leading and managing the development of responses to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs). You will support a wide array of clients across multiple sectors, including pipeline construction, utility and civil infrastructure, facilities construction, and trenchless technology. This position will be based out of our Vancouver office located in Coquitlam, BC or our Canadian Head Office in Nisku, AB.


  • Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions. Stop work in the area of an identified health or safety problem until resolved.
  • Lead/assist in responses to requests for proposals, expressions of interest, and statement of qualifications.
  • Coordinate with multidisciplinary teams to produce high-quality, RFP-compliant submissions by working closely with subject matter experts and conducting thorough quality reviews.
  • Develop and manage the pursuit delivery schedule.
  • Maintain a high standard of document control including downloading proposal files, creating project files, and ensuring files are maintained with all relevant documents throughout the RFP process. 
  • Produce documents in MS Office Suite (required) or Adobe Creative Suite (preferred) which includes InDesign and other applications.
  • Assist proposal writing for major pursuits, including executive summaries, past performance, management approaches, and resume/staffing, collaborating with estimators, technical writers, contract administrators, project managers, and external business partners.
  • Lead and/or serve as a reviewer for formal reviews (pink, red, gold) or as a compliance reviewer on major pursuits.
  • Lead /coordinate debrief meetings and gathering of Client feedback on proposals to support continuous improvement. Develop a plan for implementing lessons learned.
  • Lead/coordinate the strategy and preparation of presentation and interview materials.
  • Support the maintenance of marketing information (such as resumes and project sheets).
  • Monitor potential bid opportunities through bid sites for distribution to the appropriate teams and/or managers.
  • Provide a high level of customer service while acting as the single point of contact for the client to address any questions or concerns.
  • Uphold company culture and core values by adhering to Michels Canada’s Standards and Policies and working with others to promote and preserve our values while conducting your duties to contribute to a positive and professional work environment.
  • Other duties as assigned.

  • Bachelor’s degree or post-secondary diploma in Engineering, Marketing, Communications, Journalism, Business or related discipline. An equivalent combination of training and experience will be considered.
  • 2-4 years of related experience with proposals and the RFP process.
  • Demonstrates strong communication abilities, through written language and interpersonal communication abilities.

  • Eligible to be registered as a Professional Engineer in B.C., Alberta or Ontario
  • Experience in the construction industry, preferably in pipeline construction, utility and civil infrastructure, facilities construction, and/or trenchless technology is an asset.

  • Must be able to communicate verbally and through written language (by hand and digitally) in English.
    We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at
    We thank all applicants for their interest; however, only those under consideration will be contacted. For other opportunities at Michels Canada, join us at
    It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to:
    **Please be aware! **
     It has come to Michels Canada attention that job seekers have received false employment offers from individuals or organizations posing as Michels Canada. Please keep in mind these important tips:

  • Michels Canada does not require payment from anyone seeking employment at any time during the recruitment and/or selection process.
  • All recruitment email correspondence comes from email addresses displaying the correct spelling of our company name:
  • Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team.
  • We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms.
  • We take this matter seriously and are continuously working with the appropriate authorities. Please remain aware of this matter, report any suspicious outreach to your local authorities, and email any concerns to
    Please note: resumes sent to this email will not be considered; please apply directly to our current career opportunities at

    Not sure which position is the right fit? General apply here
    Michels Canada
    Technical, Professional
    Canada | Coquitlam, AB
    Employment Duration
    Full Time
    Job Posted